Administrative Assistant Cover Letter Sample. Stand out from the crowd with our administrative assistant cover letter sample! We also offer similar letters to help guide you through the job Search. You Can Also Download Our Administrative Assistant Cover Letter Sample Below for Free
Administrative Assistant Cover Letter Format
Make sure you follow the correct structure for your cover letter to ensure that it is readable and presents you in the best possible light.
[341 Company Address
Company City, State xxxxx
Dear [Mr./Ms./Mrs.] [Hiring Manager’s Name],
Please accept my enclosed application for the position of at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.
At my current company, Redford & Sons, I am valued by the CEO and his staff as a critical support pillar for the team, keeping meetings, papers, travel arrangements, and office items organized at all times. I have spearheaded the effort to “go digital” for almost all planning and paperwork, increasing office efficiency to the point of saving $3,000 per year in contracted labor expenses. Allow me to highlight three bullet points from my resume that I believe demonstrate why I am the perfect candidate for this position:
- Trained two assistants during a period of company expansion to ensure attention to detail and adherence to company policy
- Maintain utmost discretion when dealing with sensitive topics
- Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.
My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.
I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.
Advice for Your Cover Letter, Administrative Assistant
Make sure that you are familiar with the format of a cover letter that will make you appear to be the most qualified individual for the position you are applying for before you begin writing.
You’ll do very well in the role of administrative assistant if you can demonstrate that you’re not only personable but also very organized and competent.
But first, you need to compose an outstanding cover letter that highlights your experience working as an administrative assistant and how those talents connect with the qualifications that hiring managers are looking for.
If you want to write a cover letter for the position of administrative assistant that is likely to get their attention, follow these three tips:
1. Bring attention to your skills as an administrative assistant by Highlighting them
You are responsible for answering the phone as an administrative assistant, in addition to scheduling appointments and organizing files. Therefore, the perfect cover letter should emphasize administrative experience, computer literacy, and additional soft talents such as organizing and time management abilities.
Your cover letter should stress job-specific technical capabilities that are necessary for success as an administrative assistant due to the fact that administrative assistant duties can vary based on the business. For instance, if you’re looking for a job in a medical office, it would be beneficial if you were familiar with the MEDITECH program and medical language.
The following is a list of important technical abilities for administrative assistants:
- Phone etiquette
- Data entry
- Inventory management
- Billing and record-keeping
- Accounting software (Intuit QuickBooks and Sage 50 Accounting)
- Scheduling software
- Google Drive and Microsoft Office
- Customer relationship (CRM) software (Salesforce)
- Enterprise resource planning (ERP) software (Microsoft Dynamics, SAP, and Oracle JD Edwards Enterprise One)
- Project management software (Microsoft SharePoint, Microsoft Project, and Confluence)
In addition to your hard skills, here are some administrative assistant soft skills employers seek:
- People skills
- Interpersonal skills
- Communication skills
- Attention to detail
- Problem-solving skills
- Customer service skills
2. Place an emphasis on your ability to prioritise.
Employers value you and your skills as a member of the administrative staff because you help guarantee that everyday activities are carried out effectively while also making a favourable impression on guests and customers.
For this reason, businesses look for candidates with good multitasking and prioritisation abilities so that employees can effectively handle competing tasks, such as welcoming guests and carrying out mundane administrative work.
You should highlight your ability to prioritise tasks in your cover letter to demonstrate to potential employers that you are capable of meeting the demands of working in a busy workplace. Discuss, for instance, a situation in which you successfully accomplished day-to-day responsibilities during a period of expansion while also driving the drive to “move digital” for planning and paperwork. Describe how you did this.
3. Conclude with a convincing statement that will sway your audience.
The technical requirements for an administrative post might range from requiring a degree in business administration or administrative certificates to not requiring any previous experience at all, depending on the amount of knowledge and skill that employers are looking for in their candidates.
However, while the technical requirements are generally met by the majority of applicants, knowing how to end your cover letter in a memorable way can improve your chances of being invited for an interview.
Here is how to construct a convincing ending statement for your cover letter applying for the position of administrative assistant:
- Restate your interest for the job. Talk about what excites you the most about the opportunity, so employers can recognize that you not only have the right skills but also the passion to excel.
- List your key selling points. As you highlight your strengths as an administrative assistant, focus on how your skills and experience as an administrative assistant will directly benefit the company.
- Include a call to action that encourages the hiring manager to get in touch so you can further discuss your qualifications
- Thank the hiring manager for taking the time to review your job application
- End your cover letter with “Sincerely,”
Beautiful right? Now you can also take a look at our editable Administrative Assistant Resume Template below and also download it.